Product Update: Making Live Chat Scalable

Online chat is everywhere these days, but many companies are still figuring out how best to manage chat conversations at scale. This is why Kustomer’s Chat function—available over both web and mobile—now includes a few features that makes life easier for support teams.

End Chats

Kustomer Chat now includes the option to “End Chats”. Now agents can permanently close a chat conversation once it’s over. This will happen when an agent marks a conversation as Done—locking the ability for a customer to type a reply back to the chat (they can always open a new chat, of course).

This also adds an “end chat” button to the customer experience, allowing the customer to end a conversation when they are done communicating and notifying the agent. In addition, it sets customer expectations regarding agent availability, so customers aren’t replying to chat messages when agents are not available.

Single Chat Sessions

Another option available to companies is to allow only one chat conversation from a customer at a time. This feature ensures that every customer is matched with one agent, and limits the number of teams the customer may work with at once.

Chat Reporting

Support teams that choose to activate the above feature will also be able to better track open and closed conversations and more accurately analyze their chat volume. For example, if you collect the contact reason, every conversation will (usually) have a single reason for contact (unlike chat conversations that are opened again and again, for a different reason each time), so you can look at a definitive number of closed chat conversations per specific topics.

Kustomer Chat is always evolving. Our latest updates to Kustomer Chat include:

  • Conversational Assistant: a pre-conversational feature that helps your team collect information from customers automatically, before reaching the agent.
  • Chat Availability: a feature that incorporates Business Hours into the chat experience, allowing admins to determine what the after-hours experience will be for chat users.
  • Chat Deflection: helps to set proper expectations for your customers with estimated reply times, and diverts traffic when your Chat team doesn’t respond by directing your customers to other channels.

Kustomer Chat is used by online marketplaces and direct-to-consumer brands like Slice, Zeal, UNTUCKit, LOLA, PetcareRX and more. Schedule a demo below to see how Kustomer Chat can work for your business:

3 Examples of Conversational Experience

It’s good to have a conversation with your customers, but talking alone isn’t enough. Encouraging customers to contact you over their preferred channels means you need to be ready to respond just as fast as their closest friends. Often, conversations can go in different directions. Sometimes customers may be trying to make a return when what they really need is an exchange. Or they may decide to buy a new product in the middle of asking about a different one. That means that conversational commerce and conversational service are two sides of the same coin. If you want to engage your customers on a 1-1 basis and in real time, then your entire customer experience needs to be part of the conversation. A truly conversational experience is hard to find, but we’ve shared some examples from Brad Birnbaum’s latest piece in Forbes to give you a better idea:

Example 1: IoT

Problem: Your customer’s smart speakers aren’t connecting to WiFi.

Conversational Solution:

  • Your proprietary app brings up an FAQ article when it detects that your customer is not connecting to WiFi.
  • Your automated customer service platform sends an email with an instructional video and support desk information if it detects that your customer has reset their device three times or more.
  • You assign customers who have had multiple problems with high-priority when they call your customer service number so they connect to an agent quickly.
  • Your agent knows that they’ve already received the FAQ and video because your platform gives them a single view of the customer. With that, they can skip ahead to advanced troubleshooting so the customer doesn’t have to repeat the same steps.

Example 2: Meal Delivery Subscription

Problem: Your customer needs to change their subscription and delivery dates.

Conversational Solution:

  • If the customer has to change their delivery location or date, a chatbot or automated solution should instantly handle these simple tasks.
  • If the request is more logistically complicated, like pausing for a week then delivering to a different location, the request should be elevated to an agent.
  • If the request is more complex than that, like changing dietary requirements, agents should get on the phone and consult with them 1-1 to deliver the best possible experience.

Example 3: Clothing Subscription

Problem: Your customer needs a more consultative experience.

Conversational Solution:

  • If customers are asking for a simple request like changing the date of the delivery, agents should ask questions and get more information.
  • If there is a bigger reason, like they’re getting a new job, then an agent should be empowered to step up and act like a stylist to pick more formal options.
  • This more hands-on experience encourages customers to upgrade to a higher subscription tier in the future.

Read the full Forbes article here.

To see how can deliver a truly conversational experience with Kustomer, request a demo today!

Rie Yano and Randi Zuckerberg on What’s Really Next for Retail

Material World is exactly the kind of brand that’s shaping the future of retail. As millennials move towards acquiring more pre-owned, high quality goods and away from Fast Fashion, smart resellers and digital-first marketplaces are snapping up market share. This shifting landscape was a big topic at our Future of Retail Summit, but we got to continue the conversation with one of our panelists—Material World’s co-founder Rie Yano—on Randi Zuckerberg’s Dot Complicated radio show on Sirius XM’s Wharton Business channel.

Randi opened the conversation with some stats, “Despite the press on store closings, data shows a net increase in store openings of over 4,000 in 2017 and sales have increased more than 3% per year since 2008. More and more hyper-customized concierge and on-demand services like ultra-fast delivery, digital dressing rooms, and robot customer service are becoming part of the CRM norm.”

There’s no doubt that customer behavior is driving the future of retail and relationships. Rie and Alon discussed the implications of these big picture changes. Find some of the highlights from Alon and Rie’s conversation with Randi below.

The Future of Brick and Mortar

While there’s so much focus on etail, traditional store-centric retail still has a huge place in the market. However, brick and mortar is changing, and needs to account for the digital experience. To make sure that the buyer journey continues and that the experience is relevant and consistent, you need the total customer view:

The Future of Subscriptions

Subscription business models are supplementing or even replacing both brick and mortar and etail channels. Customers love the convenience, and it’s a unique way for retailers to build loyalty. Material World has recently started offering a Material Box: the service delivers a pre-owned outfit styled by a designer straight to your doorstep, which you can also use to donate items of your own when you send it back. Subscription is proving to be both a great way to provide an easier shopping experience to your customers, and to learn more about them and build a deeper relationship. 

The Future of Bots

Automation is a useful way to cut down on the number of basic inquiries coming through to your customer service representatives, giving customers the fast responses they expect. However, the experience can only be taken so far. Instead, bots have to amplify your agents’ abilities, not replace them.

What’s Next?

We can’t be sure of what the future holds, but from our conversation with Rie and Randi, we’re pretty sure it’s going to include way better experiences for customers—whether they’re in-store, online, or somewhere in between. That, and dancing. Lots of dancing.

To listen to the full episode, head over to SiriusXM.

From Bots to Superheroes: Empowering Agents to Deliver Amazing Service with the Help of Chatbots

There are a lot of buzzwords gaining traction as we settle into 2018, but probably none are bigger than “Bot”. Particularly in the customer support arena, as companies look to further reduce the cost of serving customers. This has resulted in the rise of chatbots. However, no matter how good the technology, bots aren’t going to be able to resolve every situation or interaction anytime soon. That means that transferring from bot to agent will remain a crucial part of the chatbot experience. What do agents and customers expect when the time comes for them to be connected?

Chatbots are undoubtedly improving and becoming better at seeming human while collecting crucial customer information—their name, address, and description of the problem—and based on that they may be able to produce some initial solutions.

However, the risk companies face is that they give their customers flashbacks to the 90’s. That means an experience that’s identical to the Interactive Voice Response phone trees that end up connecting them to an agent who needs to ask all the same questions over again. How can brands prevent this? Here are a few suggestions:

  1. Put Agents in the Driver’s Seat: Empower agents to select the right channel to engage with the customer and best resolve the issue.
  2. Deliver Complete Context: The agent of the future will be a critical thinker. If you provide them with all the information they need about the customer story so they are well-informed of their profile and history, agents can craft some of their own dialogue based off of talking points from reference scripts. While this creates a more natural customer interaction, it also means that agents must be able to think on their feet and deal with possibly tense situations. Adapting to every situation and keeping calm and focused under fire is thus crucial for great customer service.
  3. Give Agents a Heads-Up: Automate agent alerts based on changes to the customer’s status, order updates, or snoozes so they’re always aware and ready to connect.
  4. Enable Empathy: It’s always great for agents to show empathy, but empathy is hard for any human being to deliver if they don’t understand the gravity of the situation. Brands can use tools like NLP (Natural Language Processing) to provide some insight into how the customer is feeling at the time of engagement, and know whether their outlook is positive, negative, or neutral.
  5. Streamline Connectivity: Efficiency is still critical at the point of contact, but not at the detriment of communication skills. Create personalized shortcuts that don’t just display simplistic customer information like name and email, but provide details of their relationship such as recent items they’ve viewed, their current sentiment, their order’s delivery status, etc.

For brands to be successful in the future, the hand-off between bot and human needs to promote a differentiated experience. If your customers have to start the process all over again when they switch to an agent, then they’re better off just connecting with one in the first place.

However, if your customer can go from speaking with a bot to an informed and empowered agent, that’s a game-changer. If your agents are equipped with all the context and transaction information they need, then they’re well-placed to deliver a meaningful experience. Combining chatbots, automation, sentiment analysis, and a full view of the customer is what it takes to turn your agents into heroes and deliver next-level service. Instead of going from a bot to a human who’s asking mundane questions, doesn’t know anything about the customer, and is powerless to make a decision, they can be connected to a CX superhero.

Vikas Bhambri is Kustomer’s VP of Global Sales and Customer Success

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