Fan-to-Fan Customer Support with Douglas Kramon

Fan-to-Fan Customer Support with Douglas Kramon TW

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In this episode of the Customer Service Secrets Podcast, Gabe Larsen is joined by Douglas Kramon, Senior Director of Fan Support & Customer Care Operations at ESPN, to discuss how customer care drives customer experience. ESPN is a world renowned sports network with an unmatched customer care system. Learn how Douglas has become so successful in customer relations by listening to the podcast below.

Fan Support

The Customer Care Operations team at ESPN has transformed the world of customer experience by creating a more empathetic relationship between the agent and the customer. By doing so, not only have they improved customer experiences, but they have made room for fan-to-fan sports discussion. The concept of the “fan” was created as a nickname for customers at ESPN to make a more relatable and human connection to the agents. Douglas states, “But deep down, when you peel that layer of the onion back, you’re speaking to a fan just like you and they’re more likely to appreciate the conversation and remain an ESPN fan if there is a human element to that.” Douglas talks about how everyone in the Fan Support department is a big sports fan and because of this, they are better able to have constructive conversations when customers reach out to ESPN Fan Support.

Improving Brand Experience During COVID-19

For many fans, sports are memories. With this in mind, Douglas’ team knows that sports bring people together and many are missing that fan-to-fan interaction. They want to keep the sports memories alive, especially during COVID-19 when live sporting events have decreased. To do this, Douglas’ team is actively searching for ways to improve the ESPN sport experience all while balancing business and working from home during a pandemic. As Douglas mentions, “Sports are all about emotion and passion and when we talk sports or fans talk sports, it’s dialogue, it’s discussion, it’s debate.” While live sporting events are minimal, his team is working to replace the experience with engaging content such as a new docuseries called The Last Dance. Continuing to better the fan experience with more interesting content, contacting through SMS, live messaging, and human interaction, Douglas’ team has seen a large increase in C-SAT.

Three Ways to Keep Agents Happy and Thriving

At ESPN, not only is it important to keep the fans happy, it’s also important to keep the Fan Support agents happy. Douglas has figured out three elements that help his team thrive in a fast paced environment: workspace, collaboration, and nutrition. He hopes to harbor a motivating workspace where daily collaboration welcomes insightful communication. In connection with the nutrition concept, Douglas talks about how his agents have families and lives outside of the work environment and he emphasizes the importance of home life. He says:

So you had a great C-SAT. You’re going to get a family size pizza arriving at your door with a little note from ESPN saying, ‘Thank you for doing what you are doing.’ With the C-SAT review directly below it and letting them know we appreciate them. That means they’re more likely to go to a comfortable workspace that they’ve set up for themselves, that they’re collaborating with others as if they’re in the center and they’re feeling good that we appreciate them.

To Douglas, happy agents are a prerequisite to happy fans and small acts make a big difference in agent and fan morale.

To learn more about how customer care drives customer experience, check out the Customer Service Secrets podcast episode below, and be sure to subscribe for new episodes each Thursday.

 

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Full Episode Transcript:

Fan-to-Fan Customer Support with Douglas Kramon

Intro Voice: (00:04)
You’re listening to the customer service secrets podcast by Kustomer.

Gabe Larsen : (00:11)
All right, welcome everybody. We’re excited to jump in. We’re going to be talking about customer care driving customer experience, and to do that, we brought on Douglas Kramon. He’s currently the senior director of fan support and customer care operations at ESPN. Douglas, we appreciate you joining. How are ya?

Douglas Kramon: (00:30)
Good Gabe. Thank you so much for having me.

Gabe Larsen : (00:33)
Yeah, I think this will be fun. I mean, you’ve got a real interesting background. Obviously the company you’re working at, a lot of different changes going on there, and I want to jump into some of the ways you’ve managed around that. Still trying to drive those customers to be excited and passionate about a brand that I think really has kind of that passion innately in it. Before we do though, tell us just a little bit about yourself, your background, and then we can kind of jump in.

Douglas Kramon: (01:02)
Sure. My background is obviously when you go to college for Native American archeology and cultural anthropology, it’s natural to land at the worldwide leader of sports. That’s just what you do. It just happened. And needless to say, it’s been a wonderful time at ESPN. But, through my time post college, it’s really all been about customer experience and identifying the opportunities to improve the brand experience with the customer and what I will refer to with ESPN, we call the “fan.” ESPN is a Disney organization and so we have some serious brand prestige to try to maintain and we’re dealing with sports fans. Sports are all about emotion and passion and when we talk sports or fans talk sports, it’s dialogue, it’s discussion, it’s debate. So a lot of what I do is to make sure in my teams, the passion of sport or the passion that spans out for sport is brought closer to what they want to see.

Gabe Larsen : (02:21)
I love that.

Douglas Kramon: (02:21)
So we’re excited about that. And times have changed a little bit right now as we’re dealing with COVID-19, but that challenge still exists.

Gabe Larsen : (02:30)
Amen. Amen. So let’s get into that part of it. I mean, obviously, as you think about your current environment, it’s all about live – live sports, live everything. And that’s one of the things that drives the passion I think for the brand specifically, thinking about some of the sports ideas. Although on the Disney side, as you said, right? A lot of live interaction there, theme parks, et cetera. If you can just kind of paint the picture as to how you’re viewing it with all the changes that have gone on. Like what’s kind of going through your mind from a, “Holy smokes, the world has kind of turned and now I find myself in a very precarious place?”

Douglas Kramon: (03:14)
Yeah. It’s an excellent question. You know, going into this early to mid-March, I’m ramping up my care team to provide support for millions upon millions of college, NCAA tournaments, challenge players, looking for a college tournament. And then directly following that the beginning of major league baseball and fantasy baseball and suddenly like that, it’s all gone. So you suddenly have an opportunity and you’re ramped up accordingly for one of the most exciting months, if you will, in sports and then it just vanishes. So the live sport experience worldwide has vanished before our eyes.

Gabe Larsen : (03:59)
Man, when that NCA turned, when the big dance got canceled, I felt that one personally, because there’s sports that – I’m sorry, I didn’t mean to interrupt but I’m so passionate about this. Some of the sports, golf pro stuff, but man to see those kids who this is so important to them. They’re seniors. They’re going to the big dance, a lot of them for the first time and those pictures were just heartbreaking to see.

Douglas Kramon: (04:27)
And that’s the emotion of live sport? Is it not?

Gabe Larsen : (04:29)
It is.

Douglas Kramon: (04:29)
So knowing that, it’s disappeared and our fans feel that. It’s as if something has been ripped out of them in an incredibly difficult and challenging time already with what’s going on in the world. So removing live sport, we are working to replace the experience until it comes back with incredible content as you and I have talked about with exciting things like The Last Dance, which is now the number one viewing experience out there.

Gabe Larsen : (05:03)
For people who don’t know what that is, give them just 30 second on that.

Douglas Kramon: (05:07)
Sure, so the last dance is a docuseries about the 97-98 season of the Bulls and Michael Jordan leading that team. And really the last time that team would be together and it shows the evolution of the Bulls from the early nineties on. And of course their premier players: Michael Jordan, Scottie Pippen-

Gabe Larsen : (05:34)
It’s really well done.

Douglas Kramon: (05:34)
It really is an incredible storytelling experience. It’s not a live sport.

Gabe Larsen : (05:39)
I’m on episode four.

Douglas Kramon: (05:40)
Soon enough, you got two more to go before this weekend release – I think Saturday. It’s something where passion for sport is still there and we’re seeing that. So right now we shifted from live viewing triaged, in the moment triaged, for live sport because in customer service, for what I do, we’re like a Formula One pit crew. And while all I care about is be brief, be bright and be gone. That’s true enough.

Gabe Larsen : (06:11)
I love that. Say it one more time. That’s kind of been the typical thing of customer service right?

Douglas Kramon: (06:17)
Sure. Be brief, be bright and be gone so you can get the next fan or the next customer and service them and be smart about it. We’re looking at a situation now where we use to get contacts from fans and triage, get you connected appropriately to your TV provider, allow you to view something on a larger screen, you get a lot of technical issues, or it’s lock time almost for fantasy baseball, help you with your rosters. All of that is live triaged and we have special tools where we can see what’s coming over the horizon and hit us. So we know in the moment what to be prepared for. We have great tools that turn dark data into live data and what’s coming to the sender and what folks are saying on social and everywhere. But when it suddenly shuts off the live sport tab and we have to go to video on demand, it’s a different kind of support model, but it’s one where we have the opportunity to also have fan-to-fan dialogue. We like to say, and we believe this wholeheartedly, for customer service, we are fellow fans in the stands with our fans. We’re not the suits in the suites, meaning we’re there with you. We’re sports fans just like you –

Gabe Larsen : (07:33)
I love that.

Douglas Kramon: (07:33)
– and we understand what you’re going through and if you want to talk a little sport, we do too. And that’s what we do and our C-SAT reflects that. So it’s one where we have now, interestingly enough, a little more time for that dialogue and discussion, not so much debate, and if it is, it’s off the cuff and it’s jovial. But we, like the fans we know, miss sport. And so we see it in C-SAT, they wanted to come back and we like to say, “We miss it too,” and then we talk a little sport and we move on.

Gabe Larsen : (08:10)
Okay. So I got to click into that for a minute. The typical motion has been kind of be brief, you know, get off, be gone. I liked your saying better. But now, you’re open a little more, you kind of push that based on the changes to have a dialogue because I’m missing sports, the ref’s missing sports. So is there some examples? I mean, you’re having people then kind of be like call in for a problem, but it is, I really miss my Celtics man. You Celtics fan? And next thing you know, five minutes later, we’re talking about the glory days with Garnett and winning a couple championships. Is that kind of what’s going on?

Douglas Kramon: (08:48)
Absolutely. Just yesterday for example, we have a C-SAT, customer satisfaction survey response, and I’ll tell you what the fan said. Fan gave the agent five out of five stars and said, “I called to relay a story about coach Don Shula. As you know, Don Shula passed away recently. I was a highschool coach for 47 years and I spoke about motivation for the 1972 Dolphins. Mark was very attentive, the agent Mark, to the story and he listened and he loved it. And that’s important to me. He’s a great employee for ESPN. Thank you for allowing me to share this conversation.”

Gabe Larsen : (09:29)
No way!

Douglas Kramon: (09:29)
We also have others where Alex, for example, and the fan writes to C-SAT, he was, “prompt, helpful and amazing with troubleshooting. But it sucks that he’s a Jets fan, but as the Bills are my team, I have no room to talk.” So as you can see, there’s a jovial nature and a conversational nature from our fans where you reach a care agent. You’re reaching a brand specialist who is also a brand protector. We have chatbots. We have FAQ deflectors. We have self service. We have AI in the IVR methods. Hang on, let me put my dog out real quick.

Gabe Larsen : (10:17)
You’re good! It’s the reality man, the dog [inaudible] that goes, it’s the way the world is right now.

Douglas Kramon: (10:20)
This is the new reality. I have to be here with my dog in the office. So we are brand protectors or agents. When you actually reach the live agent, it’s human-to-human interaction, fan-to-fan. And we see it in our C-SAT and Gabe, let me point out during this time since the quarantine, which is about March 15th to today. What is it we’re looking at, May 8th?

Gabe Larsen : (10:49)
Coming up on two months, coming up on two, right?

Douglas Kramon: (10:51)
Our C-SAT has never been higher. Never.

Gabe Larsen : (10:55)
That’s awesome.

Douglas Kramon: (10:56)
When you compare it to this time last year, we’re 14% higher and if you compare it to the 40 days prior to 45 days prior to that, we’re 9% higher and it’s because our agents are showing a dialogue, empathy, understanding, compassion, and letting fans know we miss it too. We miss-

Gabe Larsen : (11:18)
I love that. So a couple of follow ups on that one is, how do you find p– How do you find agents like that? I mean, I feel like I’d be a good agent-

Douglas Kramon: (11:26)
You would, I bet you would.

Gabe Larsen : (11:26)
– in one of your operations because I watch ESPN– Well, I did watch it religiously every night just to be kind of up on the latest because I like to have kind of the, what do they call it? The cooler room talk-

Douglas Kramon: (11:40)
Absolutely! The water cooler talk.

Gabe Larsen : (11:40)
– the water cooler talk. How do you find these people, do you actually screen for fools like me who loves sports or what’s kind of the –

Douglas Kramon: (11:51)
Well, the answer is an absolute yes. So you have to pass a sports test to work at ESPN and customer service and ultimately you have to show passion for sport in the interview. We would like you to know fantasy football or baseball or basketball or hockey. You don’t need to know them all. Then we ask for a sports story and Gabe, for example, I’m a Jets fan. It’s challenging to be a Jets fan because the Jets are at the bottom of the barrel most of the time. So it’s one day they won’t be, but we’re suffering Jets fans. Our feeling is this. You love your team because they’re yours, not because they’re great. I want a story from every agent that tells me what they love about their favorite sports star, the game, their team, their love of a specific event. Like they watched the 1980 Olympics hockey team, USA hockey win. And tell us a story. I need to know that you’re connected to sport.

Gabe Larsen : (13:02)
I love that. When you get someone to tell that story, I’m sure it can come out. You can just gauge very quickly kind of the passion and the realness about stories. Do you want to hear my story, Doug?

Douglas Kramon: (13:13)
Of course.

Gabe Larsen : (13:13)
I’m thinking of The Last Dance. I’ll make this one brief. I don’t remember if it was ’97 or ’98, but I’m from Salt Lake City, Utah. I’m thinking Jordan game six, Byron Russell, driving to the whole Jordan memory. Jordan does that push and he sinks it and puts Utah out of it again. I mean, Utah is never going to win an NBA championship. They had their chance, but obviously they had to come against the Jordan era.

Douglas Kramon: (13:47)
That was the first Karl Malone game, if I’m correct.

Gabe Larsen : (13:50)
Yeah! Karl Malone, John Stockton. I mean, that was the team. Again we’re a small market company and so [inaudible] every year and –

Douglas Kramon: (13:57)
Was Clyde Drexler on that team possibly? That was a power team.

Gabe Larsen : (14:02)
It was.

Douglas Kramon: (14:02)
It’s the storytelling that you see, it brings it back, the memories. That’s what sports are about. Now, don’t get me wrong. I work in customer care, I’m constantly dealing with things that are issues, broken links, incorrect team logos, pages that are broken that won’t display, let’s say video issues with stutter, jitter, or black screen, et cetera, fantasy confusion. We’re constantly triaging. It never ends. But deep down, when you peel that layer of the onion back, you’re speaking to a fan just like you and they’re more likely to appreciate the conversation and remain an ESPN fan if there is a human element to that.

Gabe Larsen : (14:47)
Yeah. So that would be my followup on that. When you kind of mentioned, and it sounds like you got a decent amount of sophistication in this, you do have some bots, you have some deflection, you’ve got some knowledge base, you’ve got live agents, IVR intelligence on IVR. Without going into extreme detail, how do you kind of find that balance of the individual interaction, but also being efficient and effective and deflecting and making sure that people can self service a little bit? Quick thoughts on that?

Douglas Kramon: (15:19)
So we have tools that determine, based on frequency, recency, frequency, sentiment, and velocity. We know what fans are saying to us via– and I’ll talk on live channels, chat, phone, SMS, right? So those are the ones that we’re doing. Email is not live.

Gabe Larsen : (15:40)
So which one’s most active for you guys?

Douglas Kramon: (15:43)
SMS is growing by leaps and bounds –

Gabe Larsen : (15:45)
Really?

Douglas Kramon: (15:45)
– because the younger demo loves it and we’re finding C-SAT highest on SMS because you move at the pace of the fan. When the fan is texting back and forth with you, they might be doing other things during their day, whether or not in quarantine. They’re moving around and they ask a question. They don’t expect an immediate synchronous response. If they do, our SMS is faster, the agent responds quicker. If not, we see a top C-SAT score with an average response time between three and eight minutes of a response back to a fan, meaning it’s moving at the speed of the fan. So we know the most common questions that are coming into us based on a rapid analysis of keyword extraction rate. And so we immediately put the things up that an FAQ could respond to and put it out there for our bots, our chat bot or SMS bot, our traditional and all of that. But, if you get passed through to an agent and the bot has failed, you immediately move to the top of the queue [inaudible] trying to address. And we then capture, what is that question? And we determine maybe that’s something where we can put that out. [Inaudible] The goal is, if you reach my agent, we have to do what’s called a plus one. Not only do we give you the answer, but we know you didn’t want to reach out to us to begin with. Reaching out to customer service is not fun. We need to make sure that you’re satisfied and that we surprise you with a sports knowledge opportunity, information of an article that might interest you about what we just discussed. So for example, if you’re talking fantasy football and it’s information that now Frank Gore has signed a one year deal with the Jets and you want to understand how you can use Frank Gore, when will he be available in fantasy on the Jets? We will just say details on that and, “by the way, check out this article.” [inaudible] gives details about what Frank Gore’s impact may be on fantasy with the Jets. So always an opportunity just to do a little bit more. Why sports is based on emotion and fans retain that.

Gabe Larsen : (18:13)
Yes. Yeah. I love that. I think, actually, fans do want the self service. For a while, it was a little at a negative connotation, but as a fan, I kind of want to get– if I have those quick answers or quick questions, getting quick answers, I’d prefer to self serve.

Douglas Kramon: (18:29)
Yes. It’s exactly. I think fans prefer self service.

Gabe Larsen : (18:33)
I’m open to chat with somebody and obviously there’s very specific things sometimes where it’s like, look, there’s no bot that can help me with this. I gotta make two transitions from two airlines in two countries. Like I got to talk to someone about this flight, it’s too complicated.

Douglas Kramon: (18:48)
You used to say to our bot, “Agent.” Boom, it goes right to an agent. Our bots don’t take themselves too seriously. They know when to say, “Okay, I’m done.”

Gabe Larsen : (19:00)
Oh, yeah. Well, Doug, we’re coming to the end here. But, you’re my new favorite customer care expert. Loved our conversation. So fun to kind of hear some of the things you guys are doing to react, some of the priorities you’re taking and then just some of the advice you’ve given. And I’d like to end with that. As you think about the audience, other customer care leaders fight the same battles you’re fighting — obviously different brands, different situations, industry, but a lot of the same. We’re all we’re all in quarantine. Let’s see what last piece of advice you’d kind of give to make everybody feel, give them that tip that they can use to win.

Douglas Kramon: (19:35)
That’s a great question. Honestly, you’re not going to have great customer service or fan support as we call it. If this were Disney, we call it like guest support, or viewer support, or whatever it may be. Last year agents were feeling good. Now granted, our agents are now all working at home. They used to work in a center because it’s sports is collaborative and we know that a center is best for that. But when they’re working at home, my recommendation is you have happy agents. You will have happy fans. And it’s a challenge. So we have identified three things. We want to make sure that we have a motivating workspace for our agents. We want to ensure collaboration daily with other agents like you’re in the center. And we have a website where we do constant coffee breaks and we also award agents on a regular basis through what we call nutrition. So it’s workspace, collaboration, and nutrition. Remember these are [inaudible] agents. They’re with their families. So you had a great C-SAT? You’re going to get a family size pizza arriving at your door with a little note from ESPN saying, “Thank you for doing what you are doing.” with the C-SAT review directly below it and letting them know we appreciate them. That means they’re more likely to go to a comfortable workspace that they’ve set up for themselves, that they’re collaborating with others as if they’re in the center and they’re feeling good that we appreciate them. And we’re feeding them where the opportunity presents itself, because these are incredibly challenging times for family and for individuals. Our best is all about making sure we’re keeping our workplace agents happy and it shows in our C-SAT.

Gabe Larsen : (21:18)
I love that, man. Especially the food part. You know, it must be the young person in me. It’s like the food. I mean, it’s something small, but it makes a difference. So I love that idea. I think –

Douglas Kramon: (21:32)
I agree. We have UFC 249 coming up this weekend, which is the first real live sport opportunity — wings for everybody. So we’re excited about this.

Gabe Larsen : (21:42)
Douglas, we are bringing you back, man. I want to hear about that last part. We did not go deep enough into some of the things you’re doing with your employees. So consider yourself tapped again for round two, maybe in the next couple of months, but appreciate you joining. If someone wants to get in touch with you, learn a little bit more about what you’re doing, what’s the best way to do that?

Douglas Kramon: (22:01)
Sure, Linkedin. I’m right on there as Douglas Kramon, K – R – A – M – O – N. I’m happy to chat. I’m always open to learning new things and to sharing.

Gabe Larsen : (22:10)
Love it. Alright well hey, really appreciate your time and for the audience, have a fantastic day.

Douglas Kramon: (22:15)
You too Gabe! Thank you so very much.

Exit Voice: (22:22)
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